We’re adding a Count API to the Vault API. The Count API enables you to see the number of messages, files, or other data items that match a search query.
You can use the number of items to estimate the size of the export, and then choose to proceed with the export or adjust the query to retrieve fewer items. This can help ensure a successful export by reducing the likelihood of export errors due to size.
Getting started
Admins: Visit the API documentation to learn more about the Count API and review an example.
End users: No end user impact.
Rollout pace
Availability
Available to Business Plus, Enterprise Standard, Enterprise Plus, Enterprise for Education, as well as other customers with the Vault add-on license
Not available to Essentials, Business Starter, Business Standard, Education, and Nonprofits customers
We’re updating the default way videos play when you present in Google Slides. Now, the video will start playing when you click to advance the presentation. Previously, the presenter had to specifically click on the video to start playing.
With this launch, there are now three options to control playback:
Play (on click) – Video will play when you advance the slide. (This is the new default option.)
Play (automatically) – Video will play without you clicking to advance.
Play (manual) – Video will play when you click specifically on the embedded video in the slide while presenting. (This was previously the default.)
The new play on click option works the same way as any other animation or slide transition. When you’re presenting a slide with an embedded video, advance the slide by pressing a key, clicking a mouse, or using a remote clicker, and the video will start playing. You can adjust the sequence the video plays in the animations sidebar, so you can coordinate playback with other animations on the slide.
Note that this change in default behavior will only apply to videos inserted after the launch takes place. Videos already in presentations will not change playback type automatically, but you can change them manually in the format options.
The new default will help make presentations flow better and reduce distractions, so presenters can focus on content rather than where they have to click.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be ON by default and can be turned off for any video in video format options. Visit the Help Center to learn more about videos in Slides.
Rollout pace
Availability
Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers and users with personal accounts
To ensure that devices enrolled by users with advanced management will continue to sync and have access to data, users in your organization must switch to Android Device Policy before October 26, 2021. If users still have Google Device Policy on this date, they won’t be able to sync their devices or access data.
Devices enrolled by users with basic management must move to Android 6.0 Marshmallow or later before October 26, 2021 to continue enforcing a screen lock. If a user’s device can’t be upgraded to Android 6.0 or later, their device will continue to sync and retain access to data, however it will not be able to enforce a screen lock.
Who’s impacted
Admins and end users
Why it’s important
The latest Android devices and operating system (OS) versions provide improved security features. Moving to Android 6.0 (Marshmallow) or newer can help ensure all devices are protected by the latest security features, and can take advantage of improvements in the Android enterprise experience.
Getting started
Rollout pace
Availability
Available to Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers
We’re giving you more control over how your end users choose between available conferencing providers when creating Calendar events by introducing a new Admin console setting to “Make Google Meet the default video conferencing provider.
Starting November 16, all users in organization units (OUs) with Meet set as the default provider and both with Meet and at least one other 3rd party video conferencing add-on enabled will see a sectioned button to add video conferencing when creating events. The’ll have:
The option to add Meet video conference with a single click
The option to add third party video conferencing via the separate dropdown
New conferencing UI for users creating events in Calendar
Getting started
Admins: This feature will be ON by default and can be disabled at the OU level. Since this feature will not roll out to end users until November 16, admins can use those 30 days to modify their settings as necessary before they take effect.
Video conferencing setting in the Admin console
You will still have the ability to make an Add-on your default video conferencing provider.
If you prefer your users to only use an Add-On provider:
Rollout pace
Admin setting
End user changes
Availability
Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers
Starting on November 2, 2020 for Rapid Release domains and on November 9, 2020 for Scheduled Release domains, classic Groups will be turned off completely. After that date, there will be no option to use the old version (previously at Settings > Return to classic Google Groups). Users within your organization who were already using new Groups will not notice a change, but users who had chosen to use old Groups will be moved to the new interface.
Getting started
Rollout pace
Availability
Applicable to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits, and users with personal accounts.
Join the official community for Google Workspace administrators
In the Cloud Connect Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what’s happening with Google Workspace.
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Learn about more Google Workspace launches
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
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View active Google Workspace Beta Programs
Google Workspace Beta Programs give participating customers an opportunity to help us improve and develop new products and features as well as provide feedback on them, before they’re made generally available.
Organizers of Enterprise for Education meetings can now use breakout rooms to divide participants into smaller groups during video calls in Meet. Participants can then easily rejoin the original meeting following their smaller group discussion.
This feature will be launching to additional Google Workspace editions later this year.
Use breakout rooms in Meet
Who’s impacted
End users
Why you’d use it
With this highly-requested feature, educators can offer increased engagement in their classes by splitting students up for simultaneous small group discussions or working time. Moderators can also jump between breakout rooms to monitor and participate in discussions.
Additional details
You can create up to 100 breakout rooms in a call. Call participants will then be randomly and equally distributed across the rooms. You can also manually move people into different rooms. Check out the Help Center for more details.
While only event creators can create breakout rooms, anyone with a Google account that is joining from the web or through the Meet app can be a participant.
Breakout rooms must be created during a video call on a computer.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be available by default. Visit the Help Center to learn more about using breakout rooms in Meet.
Rollout pace
Availability
Available to Enterprise for Education customers
Not available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, and Nonprofits customers. Stay tuned to the Google Workspace Updates blog for information when this launches to additional customers.
We’re launching new APIs in beta to help better identify, audit, and understand indirect group membership (also known as ‘transitive’ or ‘nested’ group membership, see explanation below). The indirect membership visibility, membership hierarchy, and check APIs are part of the Cloud Identity Groups API and enable you to:
These APIs are currently available as an open beta, which means you can use it without enrolling in a specific beta program. Use our API documentation to learn more.
Who’s impacted
Admins and developers
Why it’s important
These features will help provide all of the information you need to create visualization of complex group structures and hierarchies. Having this kind of membership visibility can help you make decisions about who to add to or remove from your groups.
Customers often use groups to manage access to content and resources within their organization. Using ‘nested’ groups is common as it can decrease duplication, simplify administration, and centralize access management.
However, nested groups can create a complex hierarchy that can make it hard to understand who ultimately has access to content or resources and why they have access. These APIs simplify finding out these answers by making it easier to identify the direct and indirect members for a group. Some use cases include:
A security team can quickly identify all group memberships and associated nested memberships when a bad actor account is identified.
An admin could perform a deep-dive on group structure for audit and compliance. By using the APIs to list and validate direct and indirect members for groups with many nested groups.
A developer could extract group information via the API and feed it to a visualization tool that supports DOT format to make auditing and visualizing complex nested structures easier.
Additional details
Indirect memberships, also known as transitive memberships, come from ‘nested’ groups. Nested groups refer to situations where groups are members of other groups. As a result, users in the sub-group are members of both groups. For example, group Y is a member of group X. Users in group Y are direct members of group Y and indirect members of group X.
Getting started
Rollout pace
This feature is available now for all users in beta.
Availability
Available to Enterprise Standard, Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers
Not available to Essentials, Business Starter, Business Standard, Business Plus, Education, Nonprofits, and Cloud Identity Free customers
You can now add and remove content restrictions via the Drive API. By using the new ContentRestriction API, any file type in Drive can be “locked,” preventing changes to the item’s content, title, and comments.
Content restrictions can be added or removed via the API and removed via Google Drive on the web by any user who has at least editor access level for the item.
Who’s impacted
Admins, end users, and developers
Why you’d use it
While Google Drive’s collaborative editing and commenting features are often helpful and beneficial, sometimes it’s important to know that changes are not being made to a document. Locking a file with the ContentRestriction API can help accomplish this, and could be used to:
Lock authoritative versions of documents to create “official” or “final” documents for record keeping.
Prevent changes to documents that are involved in a workflow, automation, or business process.
Freezing activity on a document for a period of reviews or audits.
Access checker in Google Slides ensures viewers and presenters can play videos and audio files as expected. By automatically offering access suggestions for embedded content, users can create, present, and consume without needing to adjust permissions manually, and can be confident all users will have a seamless presentation experience.
Earlier this year, we announced that Access checker would check permissions when you inserted Drive-stored audio and video files in Google Slides. With this launch, we’ll also perform an access check for already embedded audio and video content after you share the presentation with additional users or groups. Specifically, when you close the sharing dialog, Access checker will run and may suggest permission changes for multiple Drive video and audio files in the presentation.
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