Improved Google Calendar event creation on the web

Quick launch summary

Last year, we announced improvements to the event creation flow in Google Calendar on the web. We’re now adding even more editable event fields directly into the pop-up dialog, including:

  • Guest permissions: Grant guests permission to see the guest list, invite others, or edit an event.
  • Attachments: Add attachments directly alongside the event’s description.
  • Calendar preview: Choose an event color, customize notifications, set free/busy, and change an event’s visibility.

We’re also improving the “Find a time” feature in this view, overlaying potential guests’ calendars to help you quickly pick the best time for everyone.

With these changes, you’ll now be able to add all of the necessary information to your Calendar event from one window, without having to click into “More options”—saving you even more time when scheduling an event.

Getting started

Admins: There is no admin control for this feature.

End users: There is no end user setting for this feature. This new creation flow will automatically appear in Calendar on the web. Visit the Help Center to learn more about creating an event in Calendar.

Rollout pace

Availability

  • Available to all G Suite customers

Resources

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New chart text and number formatting options in Sheets

Quick launch summary 

We’re adding new features to help you customize chart text and numbers in Google Sheets. Specifically, you can now: 

  • Directly click on almost any chart text element and update both its content and style, most notably individual data labels and legend items. 
  • Set advanced number formatting options on both your data labels and axis labels, including the option to conditionally format by color. 
  • Use a contextual sidebar editing experience, making it easier to format individual data labels, legend items, and single data points. 

See images below for demonstrations: 

Customize the text content and style of legend items and single data labels 

Advanced number formatting of chart data and axes labels (including conditional color formatting) 

Quickly format single data columns, bars, or points using the contextual sidebar 

Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal accounts 

Resources 


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Better visualize shorter meetings in Google Calendar

Quick launch summary

In Google Calendar, events fewer than 25 minutes will now better reflect the true duration of the event, occupying less space in your daily view. This change will also show in the printed version of your calendar.

Previously, these shorter events were displayed the same as 30-minute events. With this update, we hope to make your schedule easier to understand and manage.

Getting started

Admins: There is no admin control for this feature.

End users: This feature is ON by default and can be disabled in your account settings under View options: “Display shorter events the same size as 30 minute events.” To maintain clear legibility of characters, this is OFF by default for accounts in Arabic, Chinese, Japanese, and Korean.

Rollout pace

Availability

  • Available to all G Suite customers


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Dark theme now available for Docs, Sheets, and Slides on Android

Quick launch summary 

We’re enhancing Google Docs, Sheets, and Slides on Android with Dark theme support. Dark theme will intelligently adjust the product interface and user-generated content in ways that can make it more usable in low-light environments and save battery life. 

Settings for Docs, Sheets, and Slides will adjust automatically when the Android system is set to use Dark theme. You can also turn dark mode on or off for Docs, Sheets, or Slides independently. If you do this, each app will always be in the selected theme regardless of the Android system settings. 

Docs, Sheets, and Slides in Dark Theme 

Getting started 

  • Admins: No action needed. 
  • End users: This feature will automatically respect the Android system settings. Dark theme can also be enabled in the Docs, Sheets, or Slides apps individually by going to Menu > Settings > Theme > Dark in each app. When using Dark theme, you can preview your current document or sheet in the Light theme using More > View in light theme. Visit our Help Center to learn more about Dark theme in Google Docs, Sheets & Slides. 

Choose your theme

View in light theme 

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal accounts 

Resources 


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Use Gmail alongside other iOS apps with iPad Multitasking

Quick launch summary

When using an iPad, you’re now able to multitask with Gmail and other iOS applications. You can use Gmail and Google Calendar at the same time with Split View to check your schedule before replying to an email to confirm a meeting time. Or, you can easily drag and drop pictures from Google Photos into an email without leaving Gmail.

Getting started

Admins: There is no admin control for this feature. 

End users: This feature will be available by default. To turn on Multitasking on your iPad, go to the Settings app > Home Screen & Dock > Multitasking and select “Allow Multiple Apps.” Visit the Apple Help Center to learn more.

To enter split view, when in Gmail and swipe up from the bottom of the screen to open the Dock. On the Dock, touch and hold the app you want to open and drag it to the left or right edge of your screen.

We also recommend you enable Keyboard Shortcuts for Gmail on your iPad for even more efficiency as you multitask.

Rollout pace

Availability

  • Available to all G Suite customers and users with personal Google Accounts 


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here’s a quick rundown of the new Gmail

Get started

You can start using these new updates in Gmail on the web today, with some features appearing within the coming weeks. Go to Settings (the cog wheel in the top right corner of your inbox) and select “Try the new Gmail.” If you want to switch back later down the road, you can go to the same place and select “Go back to classic Gmail.” This handy product guide can help you get started.

If you’re interested in learning more about how you can use Gmail in the workplace, check out our G Suite post which has more detail on all of the ways Gmail can help you stay productive.

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Write emails faster with Smart Compose in Gmail

Email makes it easy to share information with just about anyone—friends, colleagues and family—but drafting a message can take some time. Last year, we introduced Smart Reply in Gmail to help you quickly reply to incoming emails. Today, we’re announcing Smart Compose, a new feature powered by artificial intelligence, to help you draft emails from scratch, faster.

Draft emails quickly with confidence

From your greeting to your closing (and common phrases in between), Smart Compose suggests complete sentences in your emails so that you can draft them with ease. Because it operates in the background, you can write an email like you normally would, and Smart Compose will offer suggestions as you type. When you see a suggestion that you like, click the “tab” button to use it.

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#ThisisFamily: how we’re celebrating Pride

It’s the middle of the middle month of a choppy year and I’m thinking about how we stay steady. I’m thinking about ballasts, the heavy things—weighty, substantive—employed in ships to lend balance. My ballast is my family, and I’m lucky enough to have a few. There’s the family of my blood, those mad geniuses who share my last name; the family of my friends, wild spirits exploring the limits of what’s possible; and, last but not least, the family I walked into when I came to Google.

This Pride, Google and Google’s LGBTQ+ community are celebrating families big and small, chosen or inherited, as part of #ThisIsFamily. We encourage you to post on social media about the people who make up your family (no matter how you define it) and to donate to nonprofits like PFLAG, It Gets Better and GLAAD. Google.org has pledged to match up to $100,000 in total in donations to these three organizations during the month of June.

That’s not the only way we’re celebrating Pride. In typical Google fashion, we’re helping you connect with the world around you (and having a bit of fun) across our products:

  • In Google Maps, this year’s parade routes are paved with rainbows.
  • You’ll find rainbow “easter eggs” scattered through Google Search and G Suite, and you can join the fun from your desktop by switching your Gmail to a Pride theme for the month of June.
  • Google Play Newsstand has a special feature page for Pride-related coverage.
  • On YouTube, we’re celebrating the LGBTQ+ creators who are #ProudToCreate a better future with their imagination, creativity, talent, and truth through our YouTube Spotlight Channel, Twitter, and Instagram.
  • We continue to help businesses declare their establishments “LGBTQ+ Friendly” or “Transgender Safe Space” on their business listings in Google Maps and Google Search.
  • One year on from our initial donation to the LGBT Center of New York in collaboration with the National Parks Foundation, Google.org is contributing another $500,000 (for a total of $1.5 Million) to the Center to help with the digitization of LGBTQ+ history. The project is called Stonewall Forever, and we need your help to find, preserve, and share the untold stories of LGBTQ+ history.
  • Google Arts & Culture has a dedicated Pride collection celebrating LGBTQ+ history, with 20 exhibits and over 2,700 artifacts, part of which comes from the Stonewall Forever project. 

Ballasts, like families, help us stay steady amidst commotion. Paradoxically, maybe, these heavy things also lift us up.

Celebrating Pride, from our families to yours.

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Helping enterprises stay competitive with new updates in G Suite

In 1958, U.S. corporations remained on the S&P 500 index for an average of 61 years, according to the American Enterprise Foundation. Fast forward to today and companies are being replaced approximately every two weeks. In this rapidly changing market, traditional companies are looking for ways to stay competitive and more and more enterprises, including Nielsen, Colgate and Airbus, are turning to G Suite to help them reimagine how they work to keep pace.

We know that enterprises want to move to cloud-first collaboration to transform how they work, but, understandably, they have questions about how to make it work in a business of their size. What happens with email security? How can they manage their data? How does G Suite work with the tools and systems they already have in place?

Yesterday we announced new products to help businesses reimagine how they work, and today we’re sharing additional solutions we’ve built to address these concerns.

Here’s a snapshot of what we’re announcing today. Read on for more detail.

  • New Gmail (Redesigned security warnings, Snooze, Offline Access and more generally available for G Suite users)

  • Cloud Search (being deployed by an initial set of customers)

  • Google Voice for G Suite (available in our Early Adopter Program*)

  • Drive Enterprise Sku (available for purchase)

Keeping businesses (and emails) secure

Keeping your data secure is our top priority, which is why we use machine learning to analyze threat indicators across billions of messages in Gmail to help quickly identify potential security attacks in the making. Machine learning helps protect more than 1.4 billion active Gmail user accounts from nearly 10 million spam and malicious emails every minute.

Today, we’re making the new Gmail generally available to G Suite customers so that, in addition to these baked-in security features, more companies can take advantage of features like redesigned security warnings, snooze, offline access and more. You can learn more in this post.

Bringing the best of Google Search to enterprise data

Searching through your company’s data should be as easy as doing a web search. But the reality is most companies’ information is spread across different silos and systems that don’t talk to each other, which makes finding things a lengthy chore. We introduced Cloud Search last year to make it easy to find information across G Suite in a way that’s intuitive and assistive. Today, we are announcing new Cloud Search functionality to help companies intelligently and securely index their third-party data beyond G Suite, whether that data is stored in the cloud, or on-prem.

Companies, like Whirlpool Corporation, have started deploying Cloud Search’s new capabilities to unify search across multiple data sources. Using Cloud Search’s new SDKs, APIs and connectors for third-party connectivity, Whirlpool created a custom app called Whirlpool SearchPro that indexes more than 12 million documents across different on-prem and cloud systems and returns results in 100s of milliseconds on average. Moreover, search results reflect the specific permissions and access controls from each of the source systems to ensure that individuals only see the information they should.

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5 ways the new Gmail can help you get more done

We launched the new Gmail earlier this year and packed it with features to help you prioritize and accomplish things right from your inbox. And it’s a good thing too, because it’s estimated that we send and receive more than 100 emails a day.

With this volume, it can be tough to stay focused on what matters. Here are five ways the new Gmail can help you save time and get more done.

1. You can prioritize emails more easily.

How many times have you read an email and forgotten to respond? It’s easy to do. To help you remember, Gmail will “nudge” you to follow up or reply to messages by sharing a quick reminder next to the email. Powered by machine learning, it uses cues like frequent contacts and more to remind you to respond to stuff that’s higher priority.

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