Migration of Drive DLP rules to new system

What’s changing 

Now, we’re going to migrate any rules you created in the legacy DLP system to this new system. After this migration, you should use the new DLP system to create and manage your organization’s DLP rules for Drive. There are three key things to know: 

  • You can manually migrate your rules to the new system any time before August 10. 
  • Starting on August 10, we’ll automatically move any unmigrated rules to the new system. 
  • These migrations relate to rule management in the Admin console only. There’s no change in how the rules will be enforced for end users. 

Who’s impacted 

Admins with privileges to manage DLP rules. 

Why it’s important 

By bringing all your rules into the new DLP system, we’re making it easier to manage your DLP rules and take advantage of the improvements that the new system offers. 

Additional details 

Learn more about the new DLP system 

The new Drive DLP system offers more advanced policies, additional admin insights, and more flexible deployment than the legacy system. The new Drive DLP functionality can be found at Admin console > Security > Data Protection. 

User-controlled migration available now 

Currently, you can manually migrate your rules to the new UI by manually creating a new rule in the new Drive DLP and then deleting the legacy DLP rule. During that time, you won’t be able to update your rules, but they will still be in effect for end users. 

Note that on August 3, customers who have yet to create any legacy Drive DLP rules will not be able to create rules in the legacy system. Existing customers can continue to create and modify rules up until their migration. Rules can be created in the new system at any time. 

Before migration takes place, you’ll see a banner about the upcoming changes 

Automatic migration will start on August 10 

If you haven’t manually migrated your rules by August 10, we’ll start to automatically migrate them to the new system. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020. Once started for your domain, the migration process can take up to 24 hours, and during that time you won’t be able to modify rules in the legacy system. 

Once the migration is completed for your domain, you will see a banner announcing that your DLP rules have moved when you go to the legacy rules location at Admin console > Security > Rules. At that point, you will no longer be able to create DLP rules in the legacy system. 

When migration is complete, you’ll see a notification banner in the Admin console 

Getting started 

Rollout pace 

Automatic rule migration: 

  • Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2020. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020. 

Availability 

  • Available to G Suite Enterprise, G Suite for Education, and G Suite Enterprise for Education customers. 
  • Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits, G Suite Essentials, and G Suite Enterprise Essentials customers. 

Resources 

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Meet in Gmail now rolling out on Android

Quick launch summary

Getting started

Admins: There is no admin control for this feature.

End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting “Show the Meet tab for video calling” under “Meet.”

Rollout pace

Availability

  • Available to all G Suite customers and users with personal accounts
  • Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. G Suite for Education accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet Android or iOS apps to join meetings instead.

Resources


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Automatically see shared calendars associated with a Google Group when you join it

Quick launch summary

When a user joins a Google Group, they’ll now receive an email listing the shared calendars they can access as a result of their group membership—typically within an hour of joining. This will make it much easier for new team members and employees to discover relevant calendars and eliminate the need for existing group members to share those calendars manually.

Example of new shared calendar notification email

Users will also be able to add these shared calendars to their calendar list with just one click.

Note, if a group has more than 100 shared calendars, new members will not receive an email.

Getting started

Admins: There is no admin control for this feature.

End users: This email will be sent by default whenever you join a new Google Group that has associated shared calendars. Visit the Help Center to learn more about sharing your calendar.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 20, 2020
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 3, 2020

Availability

  • Available to all G Suite customers

Resources


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New Trash feature in Google Contacts

We’re adding Trash to Google Contacts. Now, when you delete a contact, it will go into Trash, where it will stay for 30 days before being permanently deleted. In that time, you can view, restore, or permanently delete the contact. Trash will contain contacts deleted on any device—web, Android, iOS, and more—but you can only view and manage Trash on the web. Trash makes it much easier for users to recover contacts they’ve accidentally deleted. 

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Push device updates and settings to managed Windows 10 devices more quickly

Quick launch summary 

In April, we launched enhanced security for Windows. It allows admins to push device configuration updates, device settings, and more to Windows 10 devices remotely, without any specific network requirements. 

Now, it will be quicker for applied settings to take effect on managed devices faster. Previously, it could take up to six hours for settings to change on a device. With this update, they will take effect in a few minutes in most cases, as long as the device is connected to the internet. This will help ensure devices are updated and in compliance faster and that critical security updates are applied quickly. 

Getting started 

Rollout pace 

Availability 

  • Available to G Suite Enterprise, G Suite Enterprise for Education, G Suite Enterprise Essentials, and Cloud Identity Premium customers 
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, G Suite for Nonprofits, and G Suite Essentials customers 

Resources 


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Updates to Admin console security settings section, new location for password policy reporting

We’ve streamlined the security settings section of the Admin console. Specifically you may notice: 

  • An updated and reorganized interface for the main security settings section at Admin Console > Security. 
  • A new banner to the top of the Admin Console > Security page, which has links to learn more about security and privacy in Google Cloud. Previously this information was in a dedicated section (at Admin console > Security > Security and privacy resources) which has now been removed. 
  • The removal of password policy reporting from this section. It’s now been moved to the Reports section (see more below). 

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A new location for password policy reporting at Admin console > Reports 

Data on user password policy compliance has been moved to the Reports section of the Admin console. Now you can find information such as password strength and length requirements at Admin Console > Reports > Accounts, and Admin Console > Reports > User reports > Security. Previously, this was at Admin console > Security > Password monitoring. 

By adding this data to the reports section, you can now use filters, view by OU, view historical values, and download reports features that were not available in the previous location. 

In addition, when reporting on password policy compliance, we now simply show whether or not a user’s password length is in compliance with the configured policy. Previously, we stated the specific length of the password. 

New password compliance information in the Admin console > Reports section 


You can now use filters, view by OU, view historical values, and download reports for password compliance data 


The new interface for the Security section of the Admin console 

Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers

Resources 

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An integrated workspace in G Suite to help you make the most of your time

What’s changing

We just announced a new integrated workspace experience that brings Chat, Meet, and Gmail together on desktop and mobile. Read our announcement on the Google Cloud blog for more details on the launch, and stay tuned to the G Suite Updates blog in the coming weeks for information on its exact timing.
Earlier this year, we introduced Chat in Gmail on the web and Meet in Gmail on the web and mobile. With this launch, we’re adding Chat in Gmail on mobile and enhancing the collaboration features in rooms across both web and mobile. New shared files and tasks in rooms will make them an even better solution for longer-term projects.

Gmail across web and mobile will now feature four distinct components:

  • Mail, which has not changed and is the same Gmail experience users know and love.
  • Chat, which allows users to message individuals and small groups directly.
  • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
  • Meet, which features upcoming meetings that you can view and join.
Mail, Chat Rooms and Meet tabs in Gmail on mobile
Shared files and tasks in rooms

Who’s impacted

Admins and end users

Why you’d use it

This launch will create a better home for work that intelligently brings together the people, content, and tasks you need to make the most of your time. It will not only integrate core tools like video, chat, email, files, and tasks, it’ll make them better together, so that you can more easily stay on top of things, from anywhere.

With a centralized location for your communication and collaboration, you’ll be able to:

  • Spend less time switching between apps.
  • Choose the right channel for the job.
  • More effectively collaborate on project work.
  • Search emails and chats from one place.

We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

Additional details

With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.

In addition, we’ll introduce several new tools to help you prioritize and stay focused. You’ll be able to:

  • Assign group tasks.
  • Get notified about task updates in rooms.
  • Pin important rooms so they’re easier to find and access.
  • Set your availability to “Do not disturb.”
  • Better protect your time with status notices in Chat like “Out of office”
  • See files shared in a room.

Getting started

Availability

  • Available to all G Suite customers over the coming weeks. Stay tuned to the G Suite Updates blog for information on the exact timing.

Resources


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Meet in Gmail on mobile now rolling out on iOS

Quick launch summary

Last month we announced that Meet in Gmail would be coming to Android and iOS. We’re starting to roll out the feature today to iOS, meaning users can join secure video meetings directly from a dedicated Meet tab in the Gmail mobile app on iOS. This feature will be coming soon to Android and we’ll post on the G Suite Updates blog when the rollout begins.

Getting started

Admins: There is no admin control for this feature.

End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting “Show the Meet tab for video calling” under “Meet.”

Rollout pace

Availability

  • Available to all G Suite customers and users with personal accounts
  • Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. G Suite for Education accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet Android or iOS apps to join meetings instead.

Resources

Roadmap


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Anonymous users will be blocked from Google Meet for G Suite for Education meetings by default

What’s changing

To increase the privacy of education meetings in Google Meet, anonymous users (users not signed into a Google account) can no longer join meetings organized by anyone with a G Suite for Education or G Suite Enterprise for Education license. This prevents participants from sharing a link publicly to encourage anonymous users to request access.

Who’s impacted

Admins and end users

Why it’s important

Anonymous users can cause disruption to learning by making noise and sharing content, and become a distraction for the meeting organizer when they try to join meetings.

Getting started

Admins: There is no admin for this feature. G Suite for Education admins can request to have this feature disabled to allow anonymous participants to join Google Meet calls by contacting G Suite support to request an exception. This will allow meetings organized by users in their domain to allow anonymous users to join.

Rollout pace

Availability

  • Available to G Suite for Education and G Suite Enterprise for Education customers

Resources


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Full color support and more updates to printing on Google Calendar

Quick launch summary

We’ve added a few enhancements to how you can print your agenda on Google Calendar. Now, there is a new option to print your calendar in full color, so you can keep track of different event types more easily.

Using the new “View” option, you can also print one day or one week per sheet.

With this updated print layout, you can fit up to 24 hours of events per day to clearly follow even particularly long days.

Example printout with new full color support

Getting started

Admins: There is no admin control for this feature.

End users: These new features are added by default. Current default print settings will not change.

Rollout pace

Availability

  • Available to all G Suite customers

Resources


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