Author: Editor Net Universe

James is a shopaholic. Whenever James receives an email with a discount code or a deal, he clicks the links to take advantage of that offer without any second thoughts. He doesn’t hesitate to drop his email address in the comment boxes of his favourite brand or influencer’s social media page, in the hopes of winning a giveaway contest. He happily explores emails from unknown senders. After one of the offer codes he was waiting for ended up in the spam folder of his mailbox, he disabled all spam filters in his email settings so that he won’t miss any future sale.

One time, James received an email with a coupon for his favourite phone attached as a PDF file. Despite the warnings from his email service provider that the attachment could be malicious, he downloaded the coupon. And that coupon ended up being a macro virus. The virus disabled his computer, stole all the information he had including sensitive financial data. Now, James has to handle his loss of information, security, and privacy, along with his disabled device.

James is just one among many affected by spam’s spoof and phishing attacks but there are many things you can do differently to prevent yourself from becoming a victim like James. We already discussed in detail about spam and its types. In this blog, let’s look at a few tips to help avoid email spam.

Never give out your email address in a public forum

No matter how tempting an offer is, it’s best to avoid giving out your email address in any public forum. You may think sharing it on the page or profile of a trusted brand is safe, but many spammers use crawlers to scan random pages and extract email addresses for their database. Due to this, you will likely get spam emails and your email address could even serve as a front for future spoof attacks on others by spammers. So, it’s best to share your email address with the utmost caution.

Do not interact with spam emails

Most of the time, spammers get email addresses by randomly generating them—brute force method. They have no way of knowing the validity of an email address unless the recipient interacts with the email (which includes replying to an email, downloading embedded files or images, and clicking on the attached links). One common deceptive technique used by spammers to trick the recipient into interacting is by providing an “Unsubscribe” link. While authentic marketers do use this option appropriately, spammers use it as a tool to confirm the deliverability of your email address. This results in you getting “subscribed” to the spammer’s database instead of unsubscribing. Thus, it’s safest to leave a spam email alone and not interact with it at all except while marking it as spam. The next time you go out on vacation, auto-respond only to your contacts.

Know how email works

Understanding how email works and knowing common features—such as Preview sender, Envelope sender, SPF, DKIM, and DMARC—creates cognizance for you to be alert. By checking the header of any email you receive, you can track its trail and spot if an email is spoofed or authentic.

Avoid using public Wi-Fi

While public/free Wi-Fi networks seem like an optimal way to access internet, it can also be a bait. One of the most common threats on these networks is a Man-in-the-Middle (MitM) attack, which is a form of eavesdropping. Using this, a spammer can extract your email address, contact list, and other sensitive information, leaving your data compromised. To avoid this, it’s better to only use mobile internet and trusted Wi-Fi connections.

Report spam emails

It is always good to report any spam email you receive to your email service provider (ESP). Reporting spam or marking an email as spam helps your ESP track the spammer’s IP address and block any further email from them. This will prevent illegitimate emails from reaching your inbox.

Following these tips can help you prevent spam and cyber attacks. However, it is equally important to be able to protect you if in case a spammer breaks your firewall. Some of the precautionary measures include not storing passwords on your hard drive and rather go with options like Zoho Vault, changing your passwords periodically, not using the same keyword or phrases in all your passwords, using a good antivirus program, and keeping your OS updated.

While consciously protecting yourself from spam is crucial, we at Zoho Mail also go the extra mile to provide you with the industry-standard spam filters and preventive techniques. We’ll discuss how you can best use these Zoho Mail features in the next blog. Until then, stay informed and stay safe.

As we move closer to the holiday season, Apple has shown no signs of slowing down, despite 2020 being a turbulent year. They didn’t stop after announcing major updates to their software with iOS 14, iPadOS 14, and macOS Big Sur. They’re also launching a new generation of gadgets, accompanied by an all-new services bundle.

These introduce several improvements to the iOS user interface that once again look to fundamentally change the way users interact with mobile apps. Here’s a quick round-up of the enhancements available to users when they upgrade their operating system and the Zoho Sign app to the latest updates with iOS 14 and iPadOS 14.

SignForms
You can now access and manage your SignForms on the Zoho Sign mobile app. From there, you can enable or disable SignForms, change names, modify response limits, enforce authentication, share public URLs, and monitor responses.

App Clips
With the help of App Clips, any iOS 14 user can access and sign documents digitally via SignForms, even if they don’t have the Zoho Sign app. This lets you share policies, agreements, and forms via NFC tags, QR codes, iMessage, and other methods. After that, the recipient can quickly sign them via a lightweight workflow powered by the Zoho Sign app directly from the App Store.

For example, let’s say you’re hosting a PR event with an open invitation to all influencers, journalists, and analysts. With App Clips, it’s easy to incorporate the registration form and any associated paperwork directly into your promotions. You can simply include the QR code for the event registration SignForm in your collateral, both print and digital. Interested parties can scan it on their phone to fill out the form and sign the accompanying documents. This makes e-signing documents quick and accessible. It also offers users a glimpse of what they can do with the Zoho Sign app, without needing to install it from the App Store.

Widgets
Apple is finally treating users to widgets on their home screen in iOS 14. Of course, we wanted to let Zoho Sign users make the most of them. You can now track and manage your paperwork with a tap of your fingers by adding Zoho Sign widgets to your home screen. These widgets help you perform common actions, such as signing documents, sending documents for signatures, and tracking document progress, all without having to open the Zoho Sign app.

Scribble with Apple Pencil
With iPadOS 13, you could use your Apple Pencil to create your e-signature for signing documents using Zoho Sign. With the latest round of updates, you can now use it to write on text fields when signing documents or sending them out for signatures. Then, just let iPadOS 14’s built-in OCR work its magic. This is our way of letting you enjoy pen-and-paper nostalgia, while continuing to operate paperless. 😉

Besides these cool features, we have also updated the Zoho Sign app to support other new interface components such as the sleek menus, the photo picker, and the date picker to ensure we leave no stone unturned in offering our users the complete iOS 14 experience.

Update to iOS 14 and iPadOS 14 today for an updated digital signature experience with Zoho Sign. And if you don’t have the app yet, you can download it by clicking the button below:

Try these updates and let us know your feedback in the comments below, or write to us at support(at)zohosign(dot)com.

Happy Signing!