Month: April 2020

This is a guest post by CRMOZ.

Email is an effective communication channel since most people check their emails daily. However, not all of the email addresses you collect are accurate. According to a Verve study of more than 2,400 UK consumers, nearly one-third of people give a fake email address when submitting personal details online.

Real customers start with real emails, and email validation is the most effective way to ensure the collection of quality data. When you verify email addresses, your email marketing is more effective and the ability to boost your sender reputation increases.

Benefits of an automated email validation tool in your CRM

• Save time for your sales team. Inaccurate email addresses for leads will eat into your reps’ valuable time.
• Approximately one in every three email addresses in your CRM database will cease to exist every year. You will be spending to store email addresses that are no longer valid. Email validation ensures list hygiene by weeding out invalid email addresses.
• Email addresses with an error can be made valid. An email validation tool can check for wrong formatting or typos, so they can be corrected and used.
• Email validation yields clean data that can keep your team focused on real potentials, leads, and customers.
• A cleaned, verified email list can help you send better-targeted emails that are much more likely to engage the recipient.

Clean up your mailing list with Email Checker for Zoho CRM 

Email Checker for Zoho CRM validates email addresses in Zoho CRM by evaluating the following email aspects.

• Syntax
• Domain name
• Spelling
• Existence of email address

After completing validation, the email address is determined to be either fake or real and is further classified under categories such as safe to send, disposable, role-based, invalid, etc.

Based on this information, you can decide your next course of action, such as whether the email addresses should be quarantined, retired, or active.

Try Email Checker for Zoho CRM

Work smarter by adding new capabilities to Zoho CRM with business solutions from Zoho Marketplace. 

As the COVID-19 pandemic continues, the outbreak has drastically impacted the global workforce. Given the current situation, talent professionals in the recruitment industry are having to find ways to adapt to this increasingly complex situation. To let you breeze through a stress-free hiring experience while you work remotely, we at Zoho Recruit build every integration carefully.

Today, we couldn’t be happier to announce our integration with Spark Hire, an industry-leading video interviewing software that supports SMBs, enterprises, and everything in between.

Resumes, interviews, job openings—these are just a few of the topics on your mind as a recruiter. You put in a lot of time and effort toward reaching quality candidates that fit your company’s vision and workplace culture. The interview selection process is one of the most challenging aspects of this process.

With that in mind, product managers and developers at Zoho Recruit are dedicated to scaling up our recruitment marketplace with carefully chosen applications. We want to create an ecosystem where you can integrate and take advantage of the products you’re familiar with. This week, Zoho Recruit integrates with Spark Hire, the industry-leading video interviewing platform.

This integration benefits Zoho Recruit’s users by giving them complete access to Spark Hire’s database from within their recruiting platform.

Why use the Spark Hire integration?

Spark Hire is one of the fastest-growing video interviewing platforms. Founded in 2012, it has been helping SMBs and enterprises pick the right talent during the initial sourcing stages with live and one-way video interviews.

The integration offers a range of capabilities for Zoho Recruit customers. You can:

• Invite candidates to one-way video interviews from their candidate profile
• Watch completed interviews within Zoho Recruit
• Easily share interviews through an automatically generated link

“Building an integration with Zoho Recruit gives our mutual staffing firm, temp agency, and HR team customers easy access to their candidate’s video interviews directly within the Zoho Recruit platform,” says Josh Tolan, CEO at Spark Hire. “We’re happy to offer this added value and convenience for our mutual customers.”

Instant approval from teams

Whenever a candidate needs to be reviewed, you can send their application and interview details over instantly for approval or rejection. Also, you or members of your team can schedule interviews through Spark Hire, submit feedback, and view the status of recorded candidate interviews—all from within Zoho Recruit.

To learn more about the Zoho Recruit and Spark Hire integration, visit our help docs.

Questions? Feedback? Write to [email protected].

Lee Biggins is the CEO of Resume-Library, the fastest growing job board in the U.S. He is also the founder and managing director of CV-Library, the UK’s leading independent job board. With industry experience spanning nearly 20 years, Lee is a pioneer of online recruitment and is passionate about current and upcoming market developments.

Here’s our fourth edition of Expert Corner with the focus on the best practices of hiring remotely, written insightfully by Lee Biggins. 

More people are working from home at the moment than ever before and this is shaping how we hire and push forward with our workloads. If you do have roles to recruit for right now, you’re probably keen to know how you can do it effectively; as well as what sort of jobs people are interested in.

The sad truth is that millions of U.S. citizens will be out of work in the coming months. And this is going to put strain on the economy. As a result, we’re already seeing job searches spike as people desperately look for their next opportunity.

In fact, according to our data, in the last two weeks alone, searches for ‘remote’ jobs on Resume-Library have increased by 271%; while searches for ‘work from home’ jobs have also soared by 188%.

Below, we’ve put together some top tips for hiring when working remotely; ensure that you remain efficient and connect with the right candidates.

Sell the Role and Company

We don’t want to teach you the basics here; but this is more important now than ever before. After all, when candidates can’t come in and meet your teams face-to-face, how well you sell your business and the role on paper is what matters.

This starts with your job adverts. It’s a good idea to acknowledge the current situation in these so candidates can see they’re up-to-date. For example, you might choose to add in something along the lines of:

“Due to the current spread of COVID-19 across the country, all of our teams are working remotely. However, the interview process for this role will involve a number if video meetings so you can get to know our employees.”

Alongside this, you might want to mention any benefits that employees can access remotely, or anything that the company is doing to keep people engaged during this challenging time. This will help you to stand out and present you as an employer of choice. 

Make the Most of Video Interviews

These will be your best friend right now. And you might find that you schedule in multiple rounds to really get to know your candidate and see if they’re the right fit for the job.

There are lots of different platforms to choose from. Whether you use Zoho Meeting, Skype or Google Hangouts, make sure you’re familiar with the technology and how it works.

At Resume-Library, we’re actually going to be offering clients the functionality to schedule and host video interviews with candidates directly through our site; helping to save a lot of time and effort throughout the hiring process.

When it comes to hosting the interview, make sure you’re in a quiet room, with no distractions. Ideally, you want your background to be plain and to turn off any email or phone notifications.

Keep the Lines of Communication Open

As well as the above, it’s really important to keep the communication going with candidates right now. Remember, everyone is in a vulnerable position and there’s nothing worse than being ghosted completely by an employer or staffing agent.  

There may well be delays in your hiring process at the moment, as businesses hold back on making any final decisions. And if this is the case, make sure you let applicants and candidates know.  

Try to pick up the phone if possible as they’ll appreciate it; and follow it up with an email clarifying what you spoke about. How you communicate now will be remembered later down the line.

Making Your Hire & Onboarding Them

It’s important to note that your time to hire may well increase right now. After all, businesses are taking longer to make decisions and you may need to host more interviews to get to know someone in the absence of meeting face-to-face.  

If you are able to make a hire – that’s great. You’ll need to think about how you’re going to onboard them remotely and get them up-to-speed with your business. Video conference calls will help out here and it’s worth putting together a strict training plan for their first couple of weeks.

Hiring Remotely

When it comes to hiring remotely, it’s not really that different to normal hiring. However, there are some key factors to be aware of. In some cases, you may be able to hire quicker as there may be more job seekers in the market. On the other, it may take more time as the business mulls over every hiring decisions.

If you need any help with your recruitment efforts, please do get in touch with the team at Resume-Library or Zoho Recruit.

The coronavirus outbreak is foremost a human tragedy, but it is also having a growing impact on the global economy and the way businesses function. While productivity can be allowed to dip in some areas, payroll is one business-critical function that cannot afford to be delayed and is even more important during a crisis. This article is intended to provide payroll professionals with some tips on how they can continue to deliver accurate payroll on time, and how cloud technology can help payroll departments hold things together and support their employees.

 

Bridging the communication gap

Wherever we are, is our workplace now. Organizations have already planned for employees to be unable to return to work for significant periods of time, whether it’s due to personal illness or caring for sick family members, or just working remotely from home as a precaution. No matter how far away they are, it is crucial for employers and their employees to be on the same page. Here are some top priorities for HR and payroll staff when communicating with their employees.

• Know the whereabouts of your employees to ensure they’re okay, and communicate organization best-practices promptly. When your employees reach out, it’s important for the HR or your organization’s spokesperson to be available for help. It’s important to be compassionate now, more than ever.

• Communicate organization-wide policy changes where everybody can see. It is important for you to choose a platform that is usually preferred by your employees, and ensure to follow-up promptly.

• Inform your employees proactively if you think paychecks might be delayed. Give employees enough information to plan their finances, and be prepared to respond to questions and requests for emergency advances.

• Keep your employees informed about Government initiatives that help them reduce taxes or defer taxes for a certain period or any other relief measures that can be of help.

Cross-functional collaboration

We all know that payroll is a methodical process, and highly dependent on inputs from multiple teams. Cross-functional collaboration can be difficult even during normal scenarios, and it is even more difficult to pull off during emergency situations. While there’s no replacement for face-to-face communication, the next closest thing is to leverage cloud technology that allows your HR, finance, and payroll staff to collaborate productively from wherever they are.

Creating group communication channels among all these departments can help them see through the clutter and get the inputs they need quickly. If any one of them hits a roadblock in their work, a quick video conference is the fastest way to get all the people involved on the same page. Cloud-based software gives you the advantage of connecting quickly from anywhere.

Managing employees’ leave and attendance

Perhaps the most important aspect of managing payroll remotely is collecting employees’ leave and attendance data. This ultimately decides how many days the organization is going to pay each employee for, and it may be even more variable than usual right now. To keep up, your system needs to be agile.

Cloud-based systems offer an advantage, as they are inherently capable of allowing people to work from where they are. HR and payroll systems based in the cloud also come with features that are specifically useful for remote work, like web check-ins and geolocation-based attendance tracking that gives HR staff the up-to-the-minute attendance data they need.

Trusting software that is compliant by design

Managing your business compliance can be tough during this time. In some countries, there will be temporary regulation changes, some countries propose to defer the tax payments to a later date. All these timely measures are definitely helpful for the business owners but those compliance policy changes are still rules that has to be followed.

Having a payroll system that is compliant by design or with ability to quickly adapt to changing regulations can make a big difference. While any good payroll software makes it possible to calculate taxes accurately and keep your business on a legal footing, cloud-based software offers the extra advantage of swiftly adapting to changing tax laws. Because it allows the payroll staff to work from where they are, data validation, tax-reports generation, and secure collaboration are a cinch.

Digitizing processes through self-service

HRs always have many priorities to work on, so it helps when they can delegate some of the routine work to employees. This is the perfect time to give the traditional pen-and-paper systems a break and start digitizing operations wherever possible.

Some cloud-based payroll systems come with self-service options where the information collected is inherently digital, freeing up HR time. Employees can submit investment proofs and reimbursement requests online, from wherever they are, for the HR department to validate. This helps to get employee expenses reimbursed as quickly as possible, which is especially important right now.

Digitized systems can also automate post-payroll activities like payslip distribution and payroll accounting. In turn, this can speed up your payroll, reduce enquiries to your HRs, and create space for HRs to focus on their top-priority communication tasks.

The way forward

Many organizations are currently planning for their employees to work remotely for significant periods of time. While there are plenty of business priorities to address, payroll is vital for businesses to continue their operations and maintain their staff. Fortunately, payroll departments can depend on cloud technology to help them navigate this situation, sustain their spotless compliance records, and future-proof their payroll processing operations.

Durante la crisis ocasionada por el COVID-19, Zoho Corporation ofrecerá de forma gratuita Remotely, su completa suite de aplicaciones en la nube de colaboración, asistencia remota y productividad. Así, se une a la iniciativa del Gobierno Nacional, INNpulsa Colombia y Fedesoft, para apoyar a las empresas locales.

En las últimas semanas, el mundo ha tenido que enfrentarse a los estragos sociales y económicos que ha ocasionado la llegada del COVID-19. La necesidad de que los ciudadanos permanezcan en sus hogares, está afectando directamente la operación de miles de organizaciones en el país.

En muchos casos, la crisis económica las está llevando a cerrar sus operaciones al no contar con los recursos para adquirir soluciones en la nube que les permitan adoptar esquemas de trabajo remoto.

Por esta razón, Zoho Corporation ha decidido entregar completamente gratis Zoho Remotely, una completa suite de diez aplicaciones en la nube para comunicarse y colaborar con equipos, hacer seguimiento del trabajo y dar soporte remoto a sus clientes desde cualquier parte del mundo. Esta suite estará disponible sin costo para todas las organizaciones interesadas, hasta el próximo 1 de julio.

Para acceder a este beneficio, los interesados solo deben registrarse en el sitio web de Zoho Remotely: https://www.zoho.com/es-xl/remotely/. En este sitio web también podrán encontrar una descripción detallada de cada una de las aplicaciones que componen la suite.

Nos unimos a la iniciativa de Gobierno Nacional, INNpulsa Colombia y Fedesoft para aportar de forma gratuita

Acceso ilimitado a la suite Zoho Remotely, hasta el 1 de julio de 2020, cuando esperamos que haya pasado la emergencia causada por COVID-19. Este producto está compuesto por las aplicaciones de Zoho: Cliq, Meeting, ShowTime, WorkDrive, Projects, Sprints, Assist, Writer, Sheet y Show.

#EsAhoraColombia momento de unirnos porque #ColombiaEmprendeEinnova

¡Todos somos parte de la solución!

Para conocer más de Zoho Remotely, por favor dé clic en el siguiente enlace: https://www.zoho.com/es-xl/remotely/